Assistant / Executive Assistant

(part-time arrangement possible)
PLN 3,000 – 5,000 gross (UoP or contract)
100% Remote with bi-weekly Warsaw office presence
Deadline: ongoing

We are

… a remote-first distributed software house building custom software mainly for international customers. Our approach is to balance craftsmanship and pragmatism to deliver the best value to the customer. We mainly use .net in enterprise projects and opt for Python elsewhere.

Over the last 8 year we have delivered projects including sophisticated outbound callcenter used to execute millions of phone calls, mobile apps for startups and building entire enterprise microservice-based system landscape for a major Scandinavian insurance company.

You can expect

  • Broad range of tasks ranging from organizing remote office to basics of accounting, HR and marketing
  • High end equipment and tools
  • Remote work with bi-weekly office presence when tasks require it
  • Working with international customers
  • Flat team structure putting shared decision making and equality first
  • Refinement of your role towards your area of interest when the company grows

Your responsibilities

  • organization of business trips (planning, reservations, payments)
  • managing Executive’s calendar of meetings
  • documenting (in English) processes and standard procedures and following up on their execution
  • processing accounting documents
  • assisting with HR processes
  • assisting with marketing initiatives
  • written and oral translation in Polish – English: documents, correspondence, meetings,
  • research, analysis, reporting as requested by the Executive
  • supervising execution of tasks ordered by Executives and following up with other teams to make sure they are implemented
  • representing the Company in professional manner

We expect that you

  • have at least 12 months of experience at a similar position and with similar tasks
  • have excellent command of English and Polish, both written and spoken (CEFR C1+ is preferable),
  • are fluent with standard office software and can learn new applications quickly
  • are disciplined and can organize and plan your work
  • enjoy working and communicating with people

You have additional advantage if you

  • know and have experience with: WordPress or other CMS
  • have basic marketing knowledge and practice posting well crafted content to social networks (actively maintenaed social profiles that stand out are a plus)
  • enjoy technology and learning new things

Perks & benefits

  • MacBook or PC — you decide which one you want
  • additional accessories for your computer (including monitors if needed)
  • private health insurance
  • MultiSport card
  • educational budget to help you grow
  • Team get-togethers and internations conferences

Our Perks

Growth budget

We'd like you to attend international conferences and workshops - learn new things and discover new places.

Multisport, Crossfit, Joga - make your pick

Whatever activity you choose, we will gladly support you both by covering the cost and providing Ultrico training swag.

MacBook or PC - you choose

We believe saving on hardware makes no sense. You will get a MacBook Pro or a high-end PC laptop so you can power through your day.

Flexible hours

Being remote offers a lot of options. Flexible hours will further let you design your life to match your aspirations.

Remote Work

We encourage people to live their life to the fullest and believe you can get things done from wherever you are.

Anniversary gifts

We like to thank our team for sticking with us with a special something for their anniversary.

Private health insurance

Health comes first. Our insurance covers all major healthcare providers so that you can get the care you need fast.

Recommend employee - get an iPad

We invite good people to our team and good people know more good people. Let others known bout Ultrico and we will ship you an iPad.

Paid vacation

We are strong believers in working hard and resting even harder.<br /> Your salary includes 26 days of paid leave.

Sick leave

We don't want you to push hard when you are not at your best.<br /> You are allowed to take time off to recover and get back event stronger.